St Michaels Village
Community Group 
www.stmichaelsvillage.com
Minutes of the Meeting held at the Crown Public House on Friday 18th September 2009 which commenced at 8.10pm
Present:

Ken Mulholland - Chair., Andrew Bennett - Secretary, Colin Gould - Treasurer, Lorna Mulholland, Beverley Killan, Rob Solly, James Entwistle, Mick Jennings, Michael Dewdney, Gladys Barnes, Lindy Gould, Martin James, Ian Foreman, Sandra Sutters, Trevor Bingham and  Mr. and Mrs. B Ladbury. 

1.  Apologies for Absence had been received from Brenda Walker, Dave Anstiss and Mr. and Mrs. P Kidd.

2.  The Minutes of Previous Meeting held on Monday 10th August 2009 having been previously circulated were confirmed.

3.  Matters Arising.  The Group had received a letter from a lady now residing in New Zealand whose family came from St. Michaels. GB agreed to respond.

4. Financial Status.  The previous balance of £419.84 had been augmented from the Funday proceeds by  £2156.39.  The bank balance now stood at  £2, 576.23.

5.  Website update.  KM confirmed he had uploaded several photos  from the St Michaels Car Hire works function earlier in the year onto the website

6. Fun Day. KM read out a letter from Jareh chapel thanking us for our consideration on the Funday and welcoming all to join them for  services any Sunday. The letter was very positive and was gratefully received.

KM thanked all members for their help on the Funday which had been a huge success .

MJ, project manager of the event, discussed the costs and profits on the Funday. He had taken over 200 photos a selection of which will go on the web site in due course.

It was noted there had been one minor incident on the day when some children dislocated the “stocks” which had been previously secured. The “stocks” had fallen on a child but, had not caused injury. 
A letter has  been sent to the St.Johns ambulance  enquiring why they didn’t attend on the day. 

SS reminded all, we had agreed to give a small donation to Homewood school dance group for their performance.  Some members of  the group additionally offered to donate bottles of “good cheer” to thank individuals outside of the committee for their special contribution on the day.

7. Calendar 2010.  TB presented a “mockup” of an inside page for this years calendar which in contrast to previous years was landscape in design.  Each page has enough space to write on, will incorporate a “Funday” photo and a local ad. The front cover is to have a picture of St. Michaels School with any children who want to be involved. 

It was decided to get 250 printed at a cost of £521.00,  charge £20.00 for the 12 add spaces and sell the calendars for £3.00 for 1 or 2 for £5.00. TB and GB to arrange calendar and SS to organize ads.

8. Christmas lights switch on 2009. This will be on the 3rd of December and will again be a dual event  with St Michaels church. KM reported  that Canon David Trustram had confirmed his wish to repeat the church service and  provide mulled wine etc., followed by a candlelit procession to the point. KM  to liaise with Peter Bennion who is to be the designated church co-ordinator.

SS to source sabre lights which had proved popular last year

It was agreed to ask the Mayor of Tenterden to switch on the tree lighting if available. AB to write to the town clerk accordingly. 

MD to investigate possibility of using either Kent PA or Smileys

KM agreed to speak to Andrew White the new owner of Stanley George re involvement of the shop on the night. AW had expressed wish to keep shop open which will have implications for positioning of the Marquee. 

MD to provide google earth map of “the point” to help us plan location of the various stalls

GB offered to contact HH about being Santa and SS will organise sweets for him to hand out to kids.

GB volunteered to run the raffle and  it was agreed we should have the following prizes:

1st prize -  £100.00 
2nd prize -  £50.00 Christmas hamper 
3rd prize -  a meal for 2 at London Beach with SS providing transport. 

SS reminded all that the tree will need to be checked. KM confirmed that Chris Walker (CW) had the fitment he developed last year which facilitates fast and easy erection.

9.  AOB 

9.1 BK thanked all who had donated cakes for the fun day.

9.2 ML offered to refurbish the planter.  She also asked if we could contact T.T.C. about keeping the hanging baskets for longer this year. AB to write to town clerk.

9.3 SS also asked if a letter could be written to Lynn to thank her for continuing excellent care of the baskets.  AB to write accordingly.

9.4 JE enquired if the C.C.T.V. outside the "rec" actually worked? It was agreed we should investigate.

10. Date of Next meeting - Tuesday 6th October 2009  8pm -  The Crown

Then Tuesday 27th October 2009 and Tuesday 10th November.

Meeting closed at 22.05 GMT